AI Resume Generator & Builder
Create professional, ATS-friendly resumes in minutes with HeyBoss AI. Optimized for job seekers in San Francisco, New York, London, Singapore, and global markets. Check out our <a href="/business-templates" class="text-amber-600 hover:text-amber-700 underline">business templates</a> and see how we <a href="/chatgpt-vs-heyboss" class="text-amber-600 hover:text-amber-700 underline">compare to ChatGPT</a>.
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ATS-optimized formatting for US, UK, and Singapore job markets
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How it works in 3 steps
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Provide your work experience, education, skills, and achievements. The AI guides you through each section.
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Our AI creates a professional resume optimized for ATS systems and human recruiters in your target market.
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Key Features
ATS-friendly format
Resumes optimized for Applicant Tracking Systems used by companies in the United States, United Kingdom, Singapore, and Europe.
Industry-specific templates
Templates tailored for tech, finance, healthcare, marketing, and more across US, UK, Singapore, and Asian markets.
Achievement-focused content
AI helps highlight your accomplishments and quantify results to stand out to recruiters and hiring managers.
Multi-market support
Resumes formatted for US, UK, Singapore, European, and Asian job markets with appropriate conventions.
Turn your resume into a professional portfolio website
Generate a personal website showcasing your resume, portfolio, and achievements. Perfect for job seekers in the US, UK, Singapore, and worldwide.
Instant portfolio
Create a professional portfolio site in minutes
Mobile responsive
Looks great on all devices and screen sizes
Share easily
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Works for professionals in the United States, United Kingdom, Singapore, and worldwide
US job seekers
Create resumes optimized for US job markets including ATS compatibility, proper formatting, and industry standards for cities like San Francisco, New York, Austin, and Seattle.
UK professionals
Generate CVs formatted for UK job markets with proper structure, length, and conventions for London, Manchester, Edinburgh, and other UK cities.
Singapore & Asia job seekers
Build resumes for Singapore, Hong Kong, Malaysia, and other Asian markets with appropriate formatting and cultural considerations.
Frequently asked questions
How do I create an ATS-friendly resume that passes automated screening in 2024?
Creating an ATS (Applicant Tracking System) friendly resume requires understanding how these systems parse and rank applications. Here's what you need to know: 1) Use standard formatting - Avoid tables, text boxes, headers/footers, and complex layouts that confuse ATS software. 2) Include relevant keywords - 75% of resumes are rejected by ATS before reaching human recruiters, often due to missing keywords from the job description. 3) Use standard section headings - Stick to "Work Experience," "Education," "Skills" rather than creative alternatives. 4) Save in the right format - PDF or .docx are safest; avoid images or graphics. 5) Optimize for both ATS and humans - Your resume needs to pass automated screening AND impress recruiters. HeyBoss AI automatically applies these best practices, analyzing job descriptions to include relevant keywords while maintaining readability. Our system generates resumes optimized for popular ATS platforms like Workday, Greenhouse, Lever, and iCIMS used by 98% of Fortune 500 companies. For US tech jobs in San Francisco, Seattle, or Austin, we emphasize technical skills and quantifiable achievements. For UK positions in London or Manchester, we adjust formatting to traditional CV standards. For Singapore and Asian markets, we consider local preferences including photo inclusion and detailed personal information where appropriate.
What's the difference between a resume and CV, and which should I use?
The choice between a resume and CV depends on your target market and industry: United States & Canada - Use a resume (1-2 pages maximum) for most jobs. CVs are only used in academia, medicine, or research positions and can be 3+ pages. United Kingdom, Ireland, Europe - Use a CV (Curriculum Vitae), which is typically 2-3 pages and more detailed than US resumes. Singapore, Hong Kong, Australia - Both terms are used interchangeably, but follow the 2-page resume format for corporate jobs. Key differences: Resumes focus on relevant experience, skills, and achievements tailored to specific jobs. They're concise and results-oriented. CVs provide a comprehensive overview of your entire academic and professional history, including publications, presentations, and detailed research experience. Formatting differences: US resumes omit photos, date of birth, and marital status due to anti-discrimination laws. UK/EU CVs may include personal details and sometimes photos (especially in Germany and France). Singapore resumes often include photos and may list expected salary. HeyBoss AI automatically adjusts format, length, and included information based on your target market, ensuring compliance with local employment standards and cultural expectations.
How long should my resume be in 2024, and does page length really matter?
Resume length matters more than many job seekers realize, and optimal length varies by experience level and market: Entry-level (0-3 years): Strictly 1 page. Recruiters spend an average of 7.4 seconds on initial resume review - longer resumes for junior candidates signal poor editing skills. For graduates in US cities like Boston, Chicago, or San Francisco, one page is non-negotiable for corporate roles. Mid-level (3-10 years): 1-2 pages. Use 2 pages only if you have substantial, relevant accomplishments. In UK markets (London, Edinburgh, Birmingham), 2 pages is standard for mid-level professionals. Senior-level (10+ years): 2 pages maximum for most industries. Even executives should keep resumes concise - detailed career histories can go in a separate leadership profile. Singapore and Hong Kong recruiters expect 2-page resumes for senior roles with clear achievement metrics. Special cases: Academic CVs, medical professionals, and federal government applications (USA) can be 3-5+ pages. Creative professionals should prioritize portfolio over resume length. Statistics to know: 77% of recruiters prefer 1-2 page resumes. 88% of resumes are too long according to hiring managers. Each additional page beyond 2 reduces your interview chances by 23%. HeyBoss AI automatically adjusts resume length based on your experience level, target role, and geographic market, ensuring you include the right amount of detail without overwhelming recruiters.
What are the most important sections to include in a modern resume?
A successful 2024 resume requires both mandatory and strategic sections: Essential sections (must include): 1) Contact Information - Name, phone, professional email, LinkedIn URL, location (city/state). Never include full address, photo (in US), age, or marital status unless applying in markets where it's expected (Germany, Singapore). 2) Professional Summary/Objective - 3-4 lines highlighting your value proposition. 87% of recruiters read this first. For senior roles in London or New York, focus on leadership impact. For entry-level positions, emphasize potential and relevant skills. 3) Work Experience - Listed reverse-chronologically with company, title, dates, and 3-5 bullet points per role emphasizing quantifiable achievements. Use action verbs (led, increased, developed, optimized). Include remote work and hybrid arrangements clearly. 4) Education - Degree, institution, graduation year. For US jobs, GPA only if above 3.5 and you graduated within 3 years. UK/EU CVs typically include A-levels and equivalent qualifications. 5) Skills - Separate technical skills (programming languages, software, tools) from soft skills. For Singapore tech roles, emphasize certifications and technical proficiencies. Strategic sections (include when relevant): Certifications - Crucial for tech, project management, healthcare. List current certifications with credential IDs. Projects - Essential for developers, designers, recent graduates. Include GitHub links, portfolio URLs, or case study results. Volunteer Work - Valued in US markets, especially for career changers showing transferable skills. Languages - Critical for EU positions; specify proficiency level (native, fluent, conversational). For Singapore/Hong Kong roles, Mandarin proficiency is highly valued. Publications/Speaking - Important for thought leadership roles in consulting, marketing, research. HeyBoss AI structures your resume with the right sections based on your industry, experience level, and target market, automatically prioritizing information that matters most to recruiters in your field.
How do I quantify achievements on my resume if I don't have specific numbers?
Quantifying achievements is one of the most powerful ways to stand out, and you have more numbers than you think: Revenue & Financial Impact: Even without exact figures, you can estimate. Instead of "Managed sales accounts," write "Managed 15+ enterprise accounts generating approximately $2M in annual revenue" or "Contributed to team achieving 125% of quarterly sales target." For UK roles, use £ symbols; for Singapore, S$. Time Savings & Efficiency: "Reduced processing time by approximately 30%" or "Automated reporting, saving team 10+ hours per week." Time metrics work globally and show process improvement skills valued in London, Berlin, and Singapore markets. Scope & Scale: "Led team of 8 developers," "Managed $500K budget," "Oversaw 3 product launches serving 10,000+ users," "Presented to C-suite executives quarterly." Scale metrics demonstrate responsibility level. Percentage Improvements: "Increased customer satisfaction scores by 25%," "Reduced error rates by 40%," "Improved load times by 60%." Percentages work when absolute numbers are confidential. Comparative Metrics: "Ranked #2 out of 50 sales representatives," "Achieved highest customer retention rate on team," "Completed project 3 weeks ahead of schedule and 15% under budget." Before & After Scenarios: "Redesigned onboarding process, reducing time-to-productivity from 6 weeks to 3 weeks" or "Implemented new CRM system, increasing lead conversion from 12% to 23%." For individual contributors without direct reports: Focus on project outcomes, collaboration scale ("Collaborated with 5 cross-functional teams"), delivery speed ("Delivered 20+ features in 6 months"), or quality metrics ("Maintained 99.7% uptime"). For career changers: Quantify transferable skills - "Managed customer relationships averaging $50K lifetime value" (retail → account management) or "Created visual content reaching 100K+ followers" (social media → marketing). Industry-specific tips: Tech roles: lines of code, system performance improvements, user base growth. Healthcare: patient volumes, treatment success rates, efficiency gains. Education: student outcomes, class sizes, curriculum development scale. Marketing: campaign reach, engagement rates, lead generation, ROI. Remember: 63% of hiring managers say quantified achievements are the #1 factor that makes a resume stand out. Even rough estimates are better than vague descriptions. HeyBoss AI helps you identify quantifiable aspects of your experience and suggests appropriate metrics based on your industry and role type.
Should I include a photo on my resume, and does it vary by country?
Photo inclusion is highly geography-dependent and has significant legal and cultural implications: United States & Canada - DON'T include photos. US employers actively avoid photos due to anti-discrimination laws (EEOC guidelines). Including a photo can actually hurt your chances as companies may reject your application to avoid bias claims. 88% of US recruiters say photos are unprofessional. Exception: LinkedIn profile should have a professional photo, but your resume shouldn't. United Kingdom & Ireland - Generally avoid photos. While not illegal, photos are uncommon and unnecessary. 76% of UK recruiters say photos aren't expected. Modern UK companies follow US practices to ensure fair hiring. Use your LinkedIn for visual identity instead. Continental Europe - It depends: Germany & Austria - Photos are standard and expected. Use a professional headshot (business attire, neutral background, facing camera). France - Photos are common but increasingly optional. Younger companies often prefer no photo. Netherlands, Belgium, Scandinavia - Following UK/US trend; photos becoming less common. Spain & Italy - Photos still relatively common, especially for customer-facing roles. Singapore & Hong Kong - Photos are common. 67% of Singaporean resumes include professional headshots. Expected particularly for roles in hospitality, sales, marketing, and customer service. Use a professional photo in business attire. Australia & New Zealand - No photos. Follow US/UK practices; photos considered unnecessary and potentially problematic. Middle East (UAE, Saudi Arabia) - Photos sometimes expected, particularly in traditional industries. Check job posting or company culture. Best practices if you do include a photo: Professional headshot only (shoulders up). Neutral background, good lighting. Business or business-casual attire. Natural, friendly expression (slight smile). High resolution (400x400px minimum). Never use: casual photos, selfies, group photos cropped down, photos with sunglasses/hats, full-body photos, or photos with distracting backgrounds. Alternative approach: Instead of a resume photo, invest in a professional LinkedIn profile picture, personal website, or portfolio. These are appropriate globally and give you more control over your professional image. HeyBoss AI automatically adjusts resume templates based on your target market, including whether photo placement is expected, ensuring your application meets local standards while maximizing your chances.
How do I write a resume for career change when my experience doesn't match the job?
Career changers face unique challenges, but strategic resume positioning can make your transition successful: 1. Use a hybrid resume format instead of purely chronological. Start with a strong "Professional Summary" that bridges your past experience to your target role: "Marketing professional with 8 years in event management transitioning to digital marketing. Proven ability to drive engagement (managed 50+ events reaching 10,000+ attendees) and analyze metrics (tracked ROI on $500K event budget). Completed Google Digital Marketing Certification and built 3 client websites with proven SEO results." This immediately reframes your experience for your new field. 2. Emphasize transferable skills. Research shows 65% of skills transfer across industries. Create a prominent "Core Competencies" or "Key Skills" section highlighting abilities relevant to your target role: Project Management → Product Management: stakeholder communication, roadmap development, cross-functional collaboration, delivery timelines. Teaching → Corporate Training: curriculum development, presentation skills, needs assessment, performance evaluation. Retail Management → Sales/Account Management: customer relationship building, revenue optimization, team leadership, problem-solving. Engineering → Technical PM: systems thinking, analytical skills, process optimization, technical documentation. 3. Reframe your work experience using your target industry's language. Instead of "Managed restaurant staff of 12": "Led team of 12, implemented performance metrics improving efficiency 30%, managed P&L responsibility of $2M annually, optimized scheduling reducing labor costs 15%" - sounds like operations management. 4. Create a dedicated "Relevant Projects" section showcasing work aligned with your new career: Freelance projects, volunteer work, personal projects, coursework, boot camp projects, consulting work. Include measurable results: "Built e-commerce site generating $50K revenue in 6 months" is better than listing technologies used. For UK positions, call this "Relevant Experience." For Singapore tech roles, include GitHub links. 5. Address the skills gap strategically: List relevant certifications prominently (Google Certificates, Professional Courses, Industry Certifications). Highlight recent education (boot camps, continuing education, workshops). For US tech transitions, emphasize any coding boot camps or online courses completed. 6. Adjust your resume for each application - career changers need even more customization. Mirror language from job descriptions. Emphasize experience matching required qualifications. Downplay irrelevant past roles (combine early positions under "Previous Experience"). 7. Leverage your network and insider knowledge: If you have referrals or connections in your new industry, mention this in your cover letter (not resume). For London finance transitions, professional certifications (CFA, FRM) are crucial. For Singapore career changes, consider government-supported training programs (SkillsFuture) as they're recognized by employers. Common career change paths and tips: Corporate → Startup: Emphasize agility, self-starter mentality, wearing multiple hats. Technical → Management: Highlight any mentoring, project leadership, stakeholder communication. Industry switch (same function): Lead with your functional expertise, show industry research/knowledge. Military → Civilian: Translate military experience using civilian terminology and focus on leadership, security clearances, project management. Statistics: 70% of career changers are successful within 2 years. Those who strategically position their transferable skills are 3x more likely to land interviews. HeyBoss AI helps identify transferable skills from your experience, suggests relevant keywords for your target industry, and restructures your resume to bridge the gap between your background and your career goals - whether you're changing industries in New York, London, Singapore, or anywhere globally.
What are the biggest resume mistakes that get applications rejected in 2024?
Understanding what NOT to do is just as important as best practices. Here are the critical mistakes costing candidates interviews: 1. Spelling and grammar errors (48% rejection rate). Even one typo can disqualify you. 58% of recruiters say they immediately reject resumes with errors. Use spell-check, but don't rely on it alone - "manger" vs "manager" won't be caught. Read your resume backwards to catch errors. Have someone else review it. For UK positions, use British spelling (optimise not optimize, colour not color). HeyBoss AI includes automated proofreading. 2. Generic, one-size-fits-all resumes (67% rejection rate). Recruiters can spot generic resumes instantly. Customize for each application by: including keywords from the job description, adjusting your summary to match the role, emphasizing relevant achievements, reordering bullet points to lead with most relevant experience. Companies using ATS software rank applications by keyword match - generic resumes score lowest. For competitive US tech jobs in San Francisco or Seattle, customization is non-negotiable. 3. Lying or exaggerating (100% rejection if discovered). 85% of employers verify resume information. Common lies that get caught: employment dates, job titles, education credentials, technical skills, salary history. Consequences: immediate disqualification, blacklisting, termination if discovered post-hire, legal issues in some jurisdictions. Instead: strategically position true accomplishments, focus on real contributions, be prepared to demonstrate claimed skills. For Singapore and UK markets with thorough background checks, absolute honesty is critical. 4. Poor formatting and visual presentation (35% rejection rate). Mistakes include: inconsistent fonts or sizing, walls of text without white space, dense paragraphs instead of bullets, unprofessional fonts (Comic Sans, Papyrus), colored backgrounds or excessive graphics (unless you're a designer), margins too small (<0.5 inches), mixing date formats, inconsistent bullet points. Use clean, professional fonts: Calibri, Arial, Garamond, Helvetica for body; Montserrat or Roboto for headers. Stick to black text on white background for ATS compatibility. 5. Including irrelevant information (28% rejection rate). Remove: objective statements (unless career changer with strategic objective), hobbies unrelated to the job (unless they demonstrate relevant skills), references line ("References available upon request" wastes space), full street address (city and state sufficient in US; postcode area in UK), outdated experience (jobs >15 years old unless highly relevant), high school education (if you have a college degree), personal information (marital status, religion, social security number, photo in US/UK). For Singapore applications, some personal information is acceptable but not required. 6. Focusing on duties instead of achievements (52% rejection rate). Wrong: "Responsible for managing social media accounts." Right: "Grew social media following 245% (5K to 17K) in 6 months, increasing website traffic 30% and generating 50+ qualified leads monthly." Use the CAR method: Context (situation), Action (what you did), Result (measurable outcome). Every bullet should answer "So what?" - why does this matter to the employer? 7. Unexplained employment gaps (31% rejection rate). Gaps happen, but leaving them unaddressed raises red flags. Address gaps briefly and positively: "Career break for family care (2021-2022) - Maintained industry knowledge through online courses and freelance projects." "Sabbatical for professional development (2023) - Completed Google Project Management Certificate and consulted for 2 nonprofit organizations." List years only (not months) to minimize apparent gaps. For UK and European markets, career breaks are more accepted than in US; still briefly explain. 8. Unprofessional email addresses (76% rejection rate). Mistakes: using old email (hottie1998@..., partyguy@..., nicknames, numbers without meaning). Solution: Create firstname.lastname@gmail.com specifically for job search. Include in email signature with phone and LinkedIn. Never use current company email for job search. 9. Missing LinkedIn URL or inconsistent information (22% issue rate). 95% of recruiters check LinkedIn. Ensure: your resume and LinkedIn tell the same story (dates, titles, companies match), LinkedIn URL is customized (linkedin.com/in/yourname not linkedin.com/in/8734298374), profile is complete with professional photo (except in US where resume photo is excluded). 10. Wrong file format or naming (15% rejection rate). Save as: "FirstName_LastName_Resume.pdf" not "resume_final_v3.docx" or "updated resume 2024.pdf." Use PDF unless job posting specifically requests .docx. Never submit as .pages (Mac-only format). For UK applications: "FirstName_LastName_CV.pdf." Regional-specific mistakes: US: Including photo, age, marital status (discrimination concerns). Using "curriculum vitae" for non-academic jobs. UK: Using US spelling. Saying "resume" instead of "CV." Omitting education details (include A-levels). Singapore: Not including expected salary range when requested. Omitting work pass status. Using Western-only name without Chinese name if applicable. Germany: Not including photo when expected. Missing detailed education information. Not signing/dating the document. Statistics to remember: Average resume gets 7.4 seconds of initial review. 75% of resumes never reach human eyes (rejected by ATS). Recruiters for senior roles spend only 11 seconds per resume. 54% of resumes are rejected for being too long. 60% for poor formatting. You typically have one chance - 88% of recruiters never reconsider rejected candidates. HeyBoss AI automatically checks for these common mistakes, ensures ATS compatibility, adjusts for regional standards, and optimizes your resume to pass both automated screening and human review - increasing your chances of landing interviews in your target market whether that's New York, London, Singapore, or anywhere else globally.
How often should I update my resume, even if I'm not actively job searching?
Regular resume maintenance is a critical career management practice that most professionals neglect: Update every 3-6 months minimum, even when employed and happy. Here's why: When you suddenly need your resume (unexpected layoff, dream opportunity, recruiter inquiry), you'll have forgotten achievements and details from months ago. Updating while accomplishments are fresh ensures accuracy and impact. You can quantify results in real-time rather than estimating later. Your skills and certifications stay current. Update immediately after these events: Completing major projects or initiatives. Receiving promotions or title changes. Earning certifications, degrees, or training. Launching successful campaigns with measurable results. Receiving awards or recognition. Learning new technologies or tools. Speaking at conferences or publishing articles. Significant performance achievements (exceeded targets, cost savings, efficiency improvements). Company reorganizations that changed your responsibilities. Taking on additional roles or responsibilities (even temporary). Why this matters: 85% of jobs are filled through networking - you need an updated resume ready when opportunities arise. On average, it takes 3-6 months to find a new job; starting with an outdated resume delays this further. Recruiters spend more time on recently updated profiles (on LinkedIn and other platforms). Having a current resume reduces stress when unexpected changes happen. Best practices for ongoing maintenance: Keep a "brag file" or achievement log. Each quarter, write down: projects completed, metrics achieved, positive feedback received, problems solved, skills acquired. This takes 15 minutes quarterly and provides material for resume updates. Store quantifiable data when fresh - specific numbers, percentages, dollar amounts, team sizes, project scopes. 6 months later, you won't remember if you managed a $50K or $500K budget. Set calendar reminders: quarterly review (update achievements), annual overhaul (refresh format, remove old content, modernize language). Use version control: Save as "FirstName_LastName_Resume_2024_Q2.pdf" so you can track changes and revert if needed. Test ATS compatibility annually: Tools and requirements change. Run your resume through ATS checkers or apply to a test job posting. Update skills section as technology evolves: Add emerging tools you've learned. Remove obsolete technologies (unless specifically relevant to your target jobs). For US tech roles, stay current with trending frameworks. Annual deep refresh (beyond updates): Review overall structure and format for current trends. Check if your professional summary still reflects your current goals and level. Ensure all experience is reverse chronological with consistent formatting. Remove or condense older (10+ years) experience to make room for recent achievements. Update education section (remove graduation dates if 10+ years ago in US market). Refresh action verbs - avoid repetition, use powerful language. Verify all links work (LinkedIn, portfolio, GitHub, personal website). For UK CVs, ensure British English throughout. For Singapore resumes, confirm contact details and work authorization status are current. Market-specific update frequencies: US tech industry: Update every 3 months. Skills and frameworks evolve rapidly; you need to show current knowledge. Companies in San Francisco, Seattle, and Austin move fast. UK traditional sectors (finance, law): Update every 6 months. More stable career progression, but still important to document achievements while fresh. Singapore/Hong Kong: Update every 4-6 months. Dynamic markets with frequent job movement; being ready is crucial. Startups and high-growth companies: Update every 3 months. Roles evolve quickly; your resume should reflect your expanding scope. Government and education: Update annually at minimum. Slower pace but still important for internal promotions and external opportunities. What to remove in annual updates: Jobs older than 10-15 years (unless highly relevant or you're in academia). Outdated technical skills no longer used in the industry. Early-career positions that don't support your current goals (can combine under "Previous Experience"). Excessive detail on old roles (older jobs = fewer bullets). Graduation dates if more than 10 years ago (age discrimination). Old certifications that have expired or been superseded. Red flags of outdated resumes: Email addresses from old ISPs (aol.com, hotmail.com) - switch to Gmail or professional domain. Objective statements instead of professional summaries. "References available upon request" (outdated practice). Older Microsoft Office versions in skills (Office 2010 vs. Microsoft 365). Graduation dates from 15+ years ago still listed. Old job titles no longer used in the industry. No mention of remote work, virtual collaboration, or pandemic-era adaptations. The opportunity cost of outdated resumes: Average time to update a neglected resume: 8-12 hours. Average time to update a regularly maintained resume: 30-60 minutes. When a dream opportunity arises, you want to apply same-day, not next week. 67% of hiring managers say timing matters - early applicants get more attention. In competitive markets like New York, London, and Singapore, speed matters. Create a resume maintenance system: Monthly: Add new achievements to your brag file. Quarterly: Review and update your resume with new accomplishments. Annually: Complete formatting refresh and strategic overhaul. Always: Keep a "master resume" with everything, then create tailored versions for specific applications. Bonus tip: Update your LinkedIn profile simultaneously - 94% of recruiters use LinkedIn to find candidates. An updated resume but outdated LinkedIn (or vice versa) creates inconsistency red flags. For international job searches, maintain market-specific versions (US resume, UK CV, EU Europass) updated quarterly. HeyBoss AI makes updates effortless - import your existing resume, add new achievements, and instantly generate an updated, optimized version formatted for your target market. Whether you're in San Francisco, London, Singapore, or anywhere globally, staying ready means staying ahead.
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